Two to Three Months Before an Event

• Establish a team – work with several network leaders to assign specific tasks so everything does not fall on one person
• Narrow down a date and time. Be sure to consider scheduling conflicts and location as well.
• Define your vision. What is the goal of this event? Who is the target audience?
• Determine a budget for the event. Approximately how much will the event cost? Will you charge for admission? If so, how much?

Six Weeks Before an Event

• Submit the evite request form
• Post to your Facebook Group and start letting people know about the event

Three Weeks Before an Event

• Establish network leader roles during the event. Will you have a check-in table? If so, who will run it? Ask remaining network leaders to serve as greeters to meet and mingle with attendees.
• Determine what equipment and materials (i.e. name tags, etc.) you will need for the event and begin securing these items

Day Before Event

• Send event reminder with "know before you go" info to registrants.

Day of Event

• Bring the registration list, so you know who to expect
• Be early to set up, test equipment and welcome guests
• Check in with network leaders to be sure everyone knows their role
• Designate a network leader to take photos of your event! These are our best marketing tools for future

After an Event

• Post photos to social media and tag @wmalumni
• Follow-up with Alumni Engagement staff liaison to pay any final invoices